School Building Committee Minutes

TOWN OF WINCHESTER
SCHOOL BUILDING COMMITTEE
MINUTES
March 16, 2011

The School Building Committee met at the Town Hall in the 2nd Floor Probate Court Room, 338 Main Street on October 20, 2010. Call to order was made at 7:00pm. Members in attendance: Joe Beadle, Pete Marchand, Mark Douglass, with Winchester School Superintendent Blaise Salerno, School Board Chairman Kathy O’Brian and School Board Member Paul O’Meara. Due to prior commitments Chris Royer and David Sartirana were not in attendance at this meeting.

Item 1: Call to Order – Chair Called meeting to order at 7:00 pm with the above listed members present.

Item 2: No action taken on meeting minutes from our meeting 2-24-11.

Item 3: Update for the following projects from Mark Douglass.
• Emergency Lights & Exit Signs: All of the exit signs are complete with only the Stage having a emergency light to be replaced. A final inspection is scheduled for 3-24-11 at 3:00pm. Bob Banning from Silver & Petrucelli will accompany everyone on the inspection. The handicap signs that are in the gym (2) and (1) in the cafeteria will be blanked off due to the exits not being required as handicap exits. Committee decided to keep the signs but blank them off for future use.

Fund reimbursement – Mark is to meet with the Business Manager to assist with the filing of the appropriate documentation so the Town can be reimbursed.

• Builders Hardware: Mark has spoken to Sam from Builders Hardware and they are scheduled to be at Pearson on March 24, 2011 to make only repairs to the hardware not functioning properly. Mark was to speak with Clay and obtain a list of all hardware not functioning properly. Contractor needs a letter from the school or (Mystic Air) that it is alright to proceed with the other doors. None of the hardware remaining to be installed will be complete until the contractor receives this letter. Blaise is to obtain the letter.

Fund reimbursement – Mark is to meet with the Business Manager to assist with the filing of the appropriate documentation. During the meeting with the Business Manager, Mark will see what Senator Rorback needs to propose for the State Legislature to allow for reimbursement for this project from the School Facilities Unit.





• Asbestos Project at Pearson: Mark reports to the committee that Silver and Petrucelli has all of the documents ready for local review but needs the temporary project number in order to move forward. Blaise was to file the EDO-49 paperwork to allow the committee to go to bid for the project. Committee expressed concerns if this was not completed they felt the project may not get completed prior to the start of the 11-12 school year.

The project is to include the removal of cove base molding & mastic, window glazing & calk besides the removal and replacement of the VCT tile throughout the school. Bid will have 1 main bid with 2 alternates. Main bid is to replace all of the above stated items with the others being a minimum of all areas covered by rugs and phasing floor to floor. Committee needed Blaise to file the paperwork and find out from the state what the reimbursable rate would be for the project. The committee has an estimate from Silver & Petrucelli for approximately 550,000.00.

Fund reimbursement – The appropriate paperwork is to be filed with the School Facilities Unit to obtain a project number and determine the reimbursement rate from the state.

• Elevator: Mark informed the committee that Silver & Petrucelli has all of the documents ready to be reviewed but indications from the Sate Facilities Unit was they would not authorize the approval for this project until the Asbestos Project had been approved and started. This was a verbal conversation Dean had with some staffers. This project is on hold for now.

Fund reimbursement – There is a project number for this project 162-141-CV. We are waiting for approval to go to bid from the state. Funds are from the OCR project Phase II.

Item 4: No action taken on this item. We will discuss at our next meeting.

Item 5: We discussed the asbestos reports that were sent for the Pearson, Hinsdale and Batcheller Schools. Documentation was sent to the committee from the Superintendent’s Office which was from the Report submitted by Mystic Air in October of 2010. The report was titled “Asbestos Three Year Reinspection & Management Plan Update” and outlined what is being considered to be asbestos at all three schools and an update to the existing plan. In the report it lists areas and items that are considered to have asbestos.

Item 6: New Business: - Recommendation from the committee to the Board of Education on which school we recommend to close strictly from a building stand point not a curriculum based decision. There was a lengthy discussion from the people in attendance with the outcome being based on the report from Laurel Engineering after the snow was removed from the buildings roofs, asbestos reports from Mystic Air and the walkthroughs of all three school the building committee make the following recommendation to keep Pearson and Hinsdale School open with the closing of the Batcheller School.

We discussed the exterior doors that were replaced for approximately 6,000.00 and the replacement of 7 interior doors off the Cafeteria/Gym. There were estimated that have been provided to the committee. Blaise, Kathy, Paul and the committee had a discussion with Mark Douglass agreeing to assist the Business Manager create a spec for the replacement of the doors and hardware at Hinsdale School.

A motion was made by Peter Marchand and second by Mark Douglass to have the Chairman write a letter to the Winchester Board of Education outlining our opinion. Vote was taken and Passed 3-0-0. We understand that our opinion is merely our opinion and hold no legislative weight with the board’s vote.

Item 5: Old Business: - None

Building Committee Adjourned 8:30pm.

Respectfully Submitted,
Joseph W. Beadle
Chairman, School Building Committee, Acting Secretary
Town of Winchester, Connecticut